Creating Organization Charts: Structured Text

Heading Style Set-Up

1. Go to the Home tab on the toolbar ribbon.
2. On the Styles tab, select the dropdown menu.
3. Right Click on a heading to change it.
4. Select Modify to change the font, size, line spacing, alignment, and color.

How Heading Styles Represent Organizational Hierarchy

Heading styles are used not only for visual formatting, but to indicate organizational hierarchy and reporting relationships.

• Heading 1 identifies the overall organization or highest level.
• Heading 2 represents major units or divisions that report to the Heading 1 level.
• Heading 3 indicates sub-units or functional areas within a unit.
• Heading 4 represents teams, programs, or roles that report to a Heading 3 unit.

Creating a Structured Text Organization Chart

1. Using Heading 1, enter the name of the organization or department.
2. On the next line, enter
   1. Name of the individual who oversees the organization
   2. Their full position title
   3. Who they report to
3. Position titles must match the Faculty and Staff Directory (sourced from Banner).
   1. Use each individual’s full official title; avoid abbreviations.
   2. Optional: hyperlink each individual’s name to the  Faculty and Staff Directory entry.
4. Using Heading 2, enter the next level of the organization in this format:
   1. Service or Department Name, reports to Position/Title
5. Under the department name, list individuals and position titles using normal text in a bulleted list to show reporting relationships.
6. Indirect or dotted‑line reporting relationships must be explicitly labeled in plain text and must not be implied through heading level or indentation.
7. Repeat these steps for each unit and level to complete the organization chart.