How to run Self-Service Consumer Reports

About:

The Self-Service Consumer Report page is located on InsideState. These reports are individually designed to give you access to specific information.

Requirements:

• Access to InsideState
• Most reports require access to Cognos
  • Your ADFS Cognos username is the same as your employee email.
  • If you do not have access to Cognos, please contact Anna Kurtz at anna.kurtz@sdstate.edu. 
• Reports now open in their own tab

To Start:

• Log into InsideState
• Click on the Banner icon in the InsideState menu, then click on Self Service Consumer Reports.
• This link that will take you directly to that page: https://insidestate.sdstate.edu/formsandreports/reports/Pages/Self-Service-Consumer-Report.aspx

Running a Report:

• To access your report, scroll down on the page until you get to the section entitled "My Reports"
  • You may enter information into any of the boxes (ReportID, Report Name, Description, Type or Category), then click "Filter" to search for a report you have access to
  • Click on the "Clear Filter" button to remove your filter criteria.
     
• Once you have found the report you want to run (for example: the 202), click on the name of the report (in this case, Active Students) located under the "Report Name" column.
• The report will open in a new tab on your browser.
• The report will often prompt you for relevant filters that are used in the report.  For example:
  • Term
  • Department
• To close out of the report, click on the X at the upper right hand corner

To view more pages in the report:

• Scroll to the bottom of the report page.  If your report is separated by pages, you will see links that will allow you to see different pages.  (“Page Down” and “Bottom” for example). Click on the desired link to select the next screen of data or the last page of the data.
• Some reports (not all) have multiple tabs, which are also accessed at the bottom of the page

To download the report:

Within the tool bar near the top of the report are the letters HTML.  When you hover your mouse over these letters you will see "select a format".

When you click on HTML, you are presented with a number of options.  There are several options.  Excel Data is recommended for working with spreadsheets as this format does not contain extra formatting.

The report will be downloaded to your computer as an Excel file. Check your downloads folder for the file

FERPA information:

The Family Educational Rights and Privacy Act of 1974 (FERPA),  is a federal law that protects the privacy of education records of all students. This federal law applies to all colleges and universities that receive funding from the federal government.  Student records cannot be released to a third party without prior written consent from the student.  For more information:

Family Educational Rights and Privacy Act