Question
I have resigned from my position, what do I need to do before I leave?
Answer
Before your last working day, please complete the following steps to ensure a smooth transition and protect university data.
Computer
- Review and remove personal documents from your computer.
- Transfer work-related documents to appropriate colleagues or your supervisor.
- Return all university-issued equipment (laptop, desktop, peripherals) to IT Technicians.
IT will securely wipe the system and prepare it for the next employee.
Email
- Set an Out-of-Office Message:
- Enable 1–2 weeks prior to your last day.
- Include:
- Your last working day.
- The name and contact information of your replacement or supervisor.
- A brief message directing inquiries appropriately.
- Share important emails with your supervisor or designated colleague.
Access to your mailbox will not be granted after departure.
- Cancel or transfer recurring meetings you own.
- change any relevant subscription/vendor/etc. contacts to supervisor or other designated employee
File Shares
- Share documents in your “home” folder with the appropriate employee or team.
Microsoft Teams
- If you are the owner of any Team Sites:
- Add owner role for appropriate employee.
- Leave Team.
Box
- If you are the owner of any Box folders:
- Transfer ownership to the appropriate employee.
- Remove yourself from those folders.
- Share any other files as needed and remove yourself from shared folders.
- Delete unnecessary files.
OneDrive
- Move relevant files to colleagues.
- Remove unnecessary files.
DocuSign
- Complete or transfer any pending DocuSign documents.
- If you own DocuSign templates, share them with the appropriate employee.
- Download signed documents to the correct location for team access.
Panopto
- Transfer ownership to the appropriate employee.
Personal Devices
- Remove all university business apps from personal devices.
Tip for Supervisors
Supervisors should verify completion of these steps before approving final clearance.