Calendar Settings

How to Set Calendar Visibility in Outlook

You can control who sees your availability and details by adjusting Calendar Permissions:

For Desktop or Web

In Outlook Desktop App

1. Open Outlook and go to Calendar view.
2. Right-click your calendar (usually named “Calendar”) in the left pane.
3. Select Properties → Permissions tab.
4. Click Add to choose people from your organization.
5. Assign a permission level:
   • Free/Busy time: Others see only if you’re free or busy.
   • Free/Busy time, subject, location: Shows basic details.
   • Full Details: Shows everything.
6. Click OK to save.

In Outlook Web (OWA)

1. Go to https://outlook.office.com.
2. Click Calendar → Share.
3. Enter the email address of the person or group.
4. Choose the permission level (same options as above).
5. Click Share.